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Business Forms - NCR - books/pads/sets

Parts are the sheets of paper that make up a set. This is where the distribution of copies comes in eg, White copy - Customer Pink copy - File etc. You would have so many parts to a set and so many sets to a book . 

Sets consists of two or more sheets which are glued together. 

Pads are a quantity of sets, usually 50 which are glued at the top or side with a writing shield and straw card back. 

Books are a quantity of sets, usually 50 which are perforated at the top or side with a writing shield and straw card back, stitched to secure sets in the book. 

Numbering is in red only (up to seven digits). 

Drilling a choice of two or four holes for file storage.

Perforating a fine line of cuts for easy removal. 

 

Job Order (ncr form)

The Job Order, is an internal document extensively used by projects-based, manufacturing, building and fabrication businesses. A job order may be for products and/or services. In a manufacturing environment, a job order is used to signal the start of a manufacturing process and will most probably be linked to a bill of material. 
Hence, the job order will probably state :- 
(a) the quantity of the product to be manufactured, built or fabricated 
(b) the amount of raw material to be used, its price and amount 
(c) the types of labour required, rate (per hour or per unit) and amount 
(d) the machine utilisation for each machine during the routing process, its rate and amount In a service environment, a job order can be the equivalent to a work or service order where the job order records the location, date and time the service is carried out and the nature of service that was carried out. 
The type of personnel (e.g. his job position) may also be listed on the job order. A rate (e.g. £/hr, £/week) and also the total amount of hours worked and total value is also shown. 

 

Sales Order (ncr form)

The sales order, sometimes abbreviated as SO, is an order received by a business from a customer. A sales order may be for products and/or services. Given the wide variety of businesses, this means that the orders can be fulfilled in several ways. Broadly, the fulfillment modes, based on the relationship between the order receipt and production, are as follows: 
* Build to Stock - Where products are built and stocked in anticipation of demand. Most products for the consumer would fall into this category 
* Build to Order - Where products are built based on orders received. This is most prevalent for custom parts. 
* Engineer to Order - Where some amount of product design work is done after receiving the order.
A sales order is an internal document of the company, meaning it is generated by the company itself. A sales order should record the customer's originating purchase order which is an external document. Rather than using the customer's purchase order document, an internal sales order form allows the internal audit control of completeness to be monitored as a sequential sales order number can be used by the company for its sales order documents. The customer's PO is the originating document which triggers the creation of the sales order. A sales order, being an internal document, can therefore contain many customer purchase orders under it. In a manufacturing environment, a sales order can be converted into a work order to show that work is about to begin to manufacture, build or engineer the products the customer wants. 

 

Work(s) Order (ncr form)

A work order (WO) is an order received by an organization from a customer or client or an order created within the organization. A work order may be for products or services. In a manufacturing environment, a work order is converted from a sales order to show that work is about to begin to manufacture, build or engineer the products the customer wants. In a service environment, a work order can be equivalent to a service order where the WO records the location, date and time the service is carried out and the nature of work that is done. The type of personnel (e.g. his job position) may also be listed on the WO. A rate (e.g. £/hr, £/week) and also the total amount of hours worked and total value is also shown on the work order. A work order may be a maintenance or repair request from students, faculty or staff in a university. Orders received from outside an organization are often dispatched (reviewed and scheduled) before being executed. Work orders may be for preventive maintenance Contractors may use a single job work order and invoice form that contains the customer information, describes the work performed, lists charges for material and labor, and can be given to the customer as an invoice. 

 

Invoice (ncr form)

An invoice or bill is a commercial document issued by a seller to a buyer, indicating the products, quantities and agreed prices for products or services with which the seller has already provided the buyer. An invoice indicates that payment is due from the buyer to the seller, according to the payment terms. From the point of view of a seller, an invoice is a sales invoice. From the point of view of a buyer, an invoice is a purchase invoice. The document indicates the buyer and seller, but the term invoice indicates money is owed or owing. In English, the context of the term invoice is usually used to clarify its meaning, such as "We sent them an invoice" (they owe us money) or "We received an invoice from them" (we owe them money). 

 

Time Sheet (ncr form)

A timesheet is a method for recording the amount of a worker's time spent on each job. Originally developed for an employer to determine payroll, timesheets are not just for payroll anymore. Timesheets may record the start and end time of tasks, or just the duration. It may contain a detailed breakdown of tasks accomplished throughout the project or program. This information may be used for payroll, client billing, and increasingly for project costing, estimation, tracking and management. Some companies provide web-based timesheet software or services that provide a means to track time for payroll, billing and project management. This project management data can make complex cost relationships visible, thereby allowing lower costs. This knowledge can drive corporate strategy as users let their competitors perform the unprofitable work. Factory workers often have a "time card" and "punched in" by inserting their card into an automatic timestamp machine when starting and ending their work shift. Time tracking can increase revenue, which tends to makes it easier for a company to get correct invoices out for all hours worked by consulting staff. This speeds up payment and eliminates the hassles of 'dropping' bills. Timesheet management can improve the health of companies. In the project management world, timesheets can also be used to build a body of knowledge about how much effort tasks take to develop. For example if developing a training plan has historically taken a month, then it can be assumed that creating a new one will take a month. Also most timesheet software has the ability to track resource costs and project expenses to allow for better future budgeting. 

 

Statement (ncr form)

A Statement is a form sent by a company to a customer which lists the debit and credit details between them. Includes customer account number, amount outstanding and possibly terms of business. 

 

Purchase Order (ncr form)

A Purchase Order is a form detailing a customer’s order for goods and/or services. Includes quantity, description, cost and possibly a customer order number and date required. 

 

Delivery Note (ncr form)

The delivery note (or delivery, for short) is an Sales document that is used to process a delivery of goods or services to a customer. The delivery provides the basis for carrying out the Sales document activities related to material planning, picking, shipping, transport, and billing. It also serves as the basis for carrying out quality inspections for deliveries. Sent to a customer which confirms details of items ordered along with the delivery addess and space for receiver’s signature, driver’s signature and date.

 

Letterhead

A letterhead is the heading at the top of a sheet of letter paper, usually consisting of a name and an address, and for corporate use, their Corporate design. It can also refer to a piece of letter paper imprinted with this heading.From one colour to full colour, on papers ranging from 80gsm to 120gsm, bond to conqueror. 

 

Business Card

Business cards are cards bearing business information about a company or individual. They are shared during formal introductions as a convenience and a memory aid. A business card typically includes the giver's name, company affiliation (usually with a logo) and contact information such as street addresses, telephone number(s), e-mail addresses and website. Traditionally many cards were simple black text on white stock; today a professional business card will sometimes include one or more aspects of striking visual design. Business cards are frequently used during sales calls (visits) to provide potential customers with a means to contact the business or representative of the business. Business cards evolved from a fusion of traditional trade cards and visiting cards. Visiting cards (also known as calling cards) first appeared in China in the 15th century, and in Europe in the 17th century. The footmen of aristocrats and of royalty would deliver these first European visiting cards to the servants of their prospective hosts solemnly introducing their arrival. Visiting cards became an indispensable tool of etiquette, with sophisticated rules governing their use. The aristocracies of North America and the rest of Europe adopted the practice from French and English etiquette. Visiting cards included refined engraved ornaments and fantastic coats of arms. The visiting cards served as tangible evidence of the meeting of social obligations. The stack of cards in the card tray in the hall was a handy catalog of exactly who had called and whose calls one should reciprocate. They also provided a streamlined letter of introduction. With the passage of time, visiting cards became an essential accessory to any 19th-century upper or middle class lady or gentleman. Visiting cards were not generally used among country folk or the working classes. Trade cards first became popular at the beginning of the 17th century in London. These functioned as advertising and also as maps, directing the public to merchants' stores, as no formal street address numbering system existed at the time. Businesses used their cards as marks of distinction and thus introduced the first modifications in their design. Later, as the growing demand for the cards boosted the development of color printing, more sophisticated card designs appeared, making the cards works of art. The trend toward fanciful trade cards was balanced by the pragmatic need of a growing group of private entrepreneurs who had a constant need to exchange contact information. These users often started to print out their own cheaper business cards. 

 

Envelopes

There are dozens of sizes of envelopes available. Not all are used for posting mail, but for such things as former pay packets or putting a gift card or a key in, although envelopes are still deliverable worldwide by the regulations of the Postal Services, the sorting machines will not accept the international sizes. This is not as much a difference as usually thought, for the location of sending address and return address differ between Germany and France, for example. Most envelope sizes in this system have names, not designations. The designations under the system "A2", etc., do not correspond to ISO paper sizes DL 110 × 220 1/3 A4 C7/C6 81 x 162 1/3 A5 C6 114 × 162 A6 (or A4 folded in half twice) C6/C5 114 × 229 1/3 A4 C5 162 × 229 A5 (or A4 folded in half once) C4 229 × 324 A4 C3 324 × 458 A3 B6 125 × 176 C6 B5 176 × 250 C5 B4 250 × 353 C4 E3 280 × 400 B4 

 

Continuous Stationery

Is paper designed for use with line printers. The paper is perforated transversely at regular intervals and folded into a stack. It is also perforated longitudinally along both edges and these perforations engage with sprocket wheels on the printer. After the paper has been through the printer it can be torn, along the transverse perforations, into individual sheets. Other names for Continuous stationery are fan-fold paper, sprocket feed paper, pin feed paper and tractor feed paper.